Lists
A dance list says who does what at an event. It’s the sheet the side has always drawn up by hand: the dances down the left, everybody coming across the top, and a letter in each square.
They’re on the Lists tab, which appears once there’s a list to read. Two things on a list are filled in already: who has said they’re coming, and how well each of them knows each dance, from the Dances tab.
The letters
D: Dancing it. Where more than one set is dancing at once, D1 and D2 say which set.
C: Calling it. The caller is dancing too, so a C counts towards the set.
M: Leading the music.
m: Also playing. Musicians are extra, and don’t count towards the set.
R: In reserve, in case somebody drops out.
The numbers
Set: How many dancers the dance needs, counting the caller.
Totals: Green when a dance has enough dancers, and amber when it’s short.
For example, a dance for six with a C and five Ds is full, and shows green. With four Ds it’s short, and shows amber. An m changes neither.
Along the bottom, each person’s number is how many dances they’re doing. That’s how whoever builds the list shares things out evenly.
If somebody drops out
To drop out, change your answer on the ticksheet. Your letters turn red rather than disappearing, so it’s clear what needs to go to somebody else.
You stop counting straight away, so any dance you were in shows as short at the same moment.
Choosing what you see
The View button, beside the zoom, steps through four layouts. It says which one you’re on, and each device remembers the last one chosen.
Me first: Your column at the front and picked out, then everybody else. This is where it starts.
Only me: Just your column, with every dance.
Just mine: Just your column, and only the dances you’re doing. It’s handy for a quick look in a field, but no good for anything that needs the whole sheet.
Standard: Everybody in alphabetical order, you included.
Dances keep their numbers from the full list, so the fifth dance is still 5 even when it’s the only one showing.
Versions
A list appears on the tab once it’s been published. Until then, only whoever builds lists can see it.
The version number beside the title, like v2, tells everybody which sheet somebody means, since lists change.
A published list can be turned back into a draft, which stops the side opening it. Anybody who has already read it has still read it, though. So if a list went out wrong, put it right with a new version rather than withdrawing it.
Once the event has happened, its list becomes a record. It can be read or removed, but not changed.
Who builds them
Building a list takes an office. The offices table says which office that is.
It’s the one thing being an admin doesn’t cover, because deciding who does what is a job, not a permission. How to build one is on its own page, Building a dance list.
Your answer on the ticksheet is what puts you on a list in the first place.