The admin pages
These are all under the Admin tab, which appears while admin view is on. Some are also a button beside the zoom on the grid they belong to.
Theme: The side’s name and badge, its band and page colours, and the words the app uses. The name the side was set up with can’t be changed, but the name shown in the app is whatever this page says. Each member’s light or dark mode is their own, in Your settings.
Features: Which parts of the app the side uses. Switching a part off takes its tab off the bar and closes its pages, but nothing is deleted.
The same page has three rules under How answers are changed: Answering for somebody else, A yes on a confirmed event stays and Recording what somebody else can do.
Roles: The side’s offices, and which permissions each one carries: Edits dances, Edits the music, Uploads documents, Corrects sent minutes, Builds dance lists, Edits events, Runs the polls and Plans practices. The offices table shows what each one lets you do. Removing an office takes it off whoever held it, and changes nothing else.
Event types: The kinds of event there are, and the colour each one shows in, if any. Any member can say which type an event is, but only an admin can change the list. The arrows set their order in the list.
Ticking a practice on a type changes nothing on the ticksheet while practice dates are switched off. Events of that type are shown with the events like any other, so a one-off practice can still be set.
Practice dates: When the side practises, as one or more patterns, like every Wednesday or the first Saturday of the month. Each pattern puts real dates across the top of the Practice notes tab. Practice dates are switched off, so they don’t appear on the ticksheet.
To add one, fill in Add another pattern and press Save. Check it first, because a pattern can’t be changed once it’s saved, only removed.
If From is a date already gone by, the dates since then are made as well. You’re asked before saving, because removing the pattern won’t take those away.
To remove a pattern, press the bin beside it and then Save. Its dates still to come go with it, but the ones that have been stay. A pattern with an Until date removes itself on that date, and its dates stay too.
How far ahead practices are made is a number of weeks, at the moment twelve. There are always that many weeks of dates ahead, and more are made as time goes on.
To skip a single date, tap it on the Practice notes tab and remove it there. It won’t come back.
Traditions and types: Only an admin can remove an entry, because that takes the label off every dance and tune that had it. Each entry shows how many dances and tunes that would affect. Adding and correcting entries is for whoever edits the repertoire (see Changing the repertoire).
Keys and times: The two lists that describe a tune, along with its tradition. Traditions are shared with the dances, so renaming one renames it for both.
Look: The grid’s colours, the words shown in its cells, and how long a change stays tinted. These apply to the whole side.
Emails: When the Weekly Digest goes out: the day, the hour, and a start date before which nothing is sent. This is also where you write the sentence at the top of it.
There’s one digest for the whole side, but each member still chooses what they get. The weekly summary for whoever is looking after an event goes on the same day, and this page sets how far ahead it looks. The daily round-up of changes also goes out at the digest’s hour.
It’s also where you set Where replies should go, because nobody reads the ticksheet’s own sending address.